I have had the amazing fortune of undertaking process documentation of multiple initiatives spanning 10 years. I have even done this for initiatives that covered 20 years and are still continuing. Most of these were primarily focused on child protection while a few centred on education. The two 20 year old initiatives were particularly unique since these also marked the journey from birth to adulthood (in a way!) of an organisation and a division of an organisation respectively. Nonetheless, each of these initiatives allowed me to engage with and reflect on the complex, organic and often unexpected trajectories of development interventions.
Typically, all of these initiatives began with the passionate commitment of some people. These people – and they were located across implementing organisations, participants (community members) and donors – recognised the relevance and value of what was being considered. It resonated with them for various reasons. They came on board and backed the idea. This idea would grow into a concept note and then a proposal and then a project. Or sometimes not. It might have just taken roots and begun to grow while these tools of development interventions came in later.
In any case, a core group of enthusiasts planned and implemented actions. Each frustration and thwarted effort was keenly felt and met with redoubled efforts. Each positive milestone brought a sense of solidarity and shared joy. This initial phase of intense engagement would then give way to the next one.
The teams involved could now bank on some years of experience and insights. The project proposals gradually started becoming more refined and the indicators more sharply defined. The work may have also expanded organically in terms of themes and areas. Meanwhile, the organisations would have grown into larger entities with a more substantive array of projects and programmes (and with related worries of covering salaries and administrative costs!) The connections to this initiative, even when considered pioneering, might have begun to grow loose. The participants – whether in the communities or other stakeholders – would have also gradually become aware of some sense of detachment or even distance with the implementing organisation. The staff at the ground level, of course, would have to continue their work. (And the new staff would often be told by participants that the previous set were better!) This is not to say that the initiative would have lost its relevance and effect. Even with every twist and turn, countless lives would have been touched in myriad ways. But somewhere, that organic sense of attachment and ownership may have begun to dim.
And then, at some point, the top management might experience a desire to look back. It could be to celebrate that milestone of 10 or 20 years. It could be the need to document this unique journey for organisational memory and also to inform the next stage of planning. It could be, and this often a key reason, an interest to consolidate the work and showcase it as a replicable model. And then suddenly, we are all back to pouring our time and energies on to this initiative.
I am not saying that all long terms initiatives fit this template. But many do. Also, maintaining growth of organisations and balancing reflective attention on multiple initiatives is a very real and undisputable challenge. There are a host of other internal and external factors as well that cast an influence. Changing priorities, often linked to donor requirements, do not always help either, especially if we do not plan to see how the gains can be deepened and continued. For me, it is most problematic when we gradually begin to lose sight of the people and children that we work for and with. The rights based approach and participation and sustainable development become words that are not lived fully.
At the same time, there is much that evokes hope. Long term initiatives provide unique opportunities to establish partnerships and engage in journeys of mutual growth. These ties, even when they grow weak with time for some, are still something else. The recollections of the past and reflections on the present might be tinged with frustrations. Yet, they still do strengthen that collective history of initiative and, more fundamentally, that common foundation of hopes and aspirations. For me, it is always humbling to be privy to such moments.
Moreover, the incremental effects add up to bigger and more significant changes. These become very visible and evocative acknowledgements of the fact that change, especially when dealing with deeply entrenched and complex issues, cannot happen overnight. It requires successful strategizing as well as modifications and some degree of trial and errors. And it is ok to fail too. It is all a part of the journey (and all parts that must be documented too).