March 31st marks the end of the financial year for many. It also got me thinking about how a lot of assignments end. Very often, this is what happens.
Stage I: We are all really excited about this!
Someone wants to document the journey, achievements, challenges and learnings that emerged from a programme. Failures (or, areas of improvement in NGO speak) are added. This last bit involves a certain amount of negotiation. The winning argument – we can say that we need to work on these aspects in the next phase! Anyways, so the team and the consultant hold one or more meetings. Everybody is brimming with ideas, excited and cooperative.
Stage II: Getting into it
The sense of enthusiasm is still palpable as more meetings are held to spell out the specifics, make field plans and other necessary arrangements. There is a deluge of documents. People are eager to share. Sometimes, this initial stage also brings in a sense of the people who inhabit this universe – who all need to be consulted, who will give feedback and, most importantly, who has the final say.
Stage III: The Actual Work
The blood, sweat and tears part starts. Interactions with participants, organisational staff and others occur. New leads emerge. Often, this adds new dimensions and enriches the documentation. Sometimes, this snowballing thing also threatens to snowball out of control! Timelines, costs and other factors have to be considered. After the fieldwork is completed, the consolidation and writing begins. First, draft outlines and then draft documents are shared.
Stage IV: Close to the Finish Line
When we are really lucky, this stage (finalising with feedback) comes and goes quietly without causing any heartburn. The designated people provide feedback within the designated time frame. Further steps, especially where designing and printing are involved, occur seamlessly. There is more feedback. It is incorporated and we are done.
Stage V: It’s Not Over Yet!
Very often, stage IV begins to expand over space and time. In fact, it takes over our lives. We wait for feedback. Or, after we have incorporated all the feedback, there is more feedback. Or we spot mistakes that need to be corrected. When that is done, more mistakes surface. This is when we just want the assignment to end and to get our lives back. The only consolation are those words that capture a world of wisdom…This too shall pass!
And it usually does. Till it happens again.